Our Process

At Routiq, we've developed a streamlined, proven process for implementing AI solutions that deliver measurable results. Our approach combines speed with thoroughness to get you from concept to working solution in just 4 weeks.

0

Week 0 - Discovery

15-min call → proposal & fixed quote.

What Happens

  • We discuss your business challenges and objectives
  • Identify potential AI use cases with the highest ROI potential
  • Assess technical feasibility and integration requirements
  • Provide a clear proposal with fixed pricing and timeline

Your Role

  • Share your business challenges and goals
  • Provide context about your current operations
  • Review and approve the proposal

Deliverables

  • Detailed project proposal
  • Fixed price quote
  • Implementation timeline
1

Week 1 - Design Sprint

Map workflows, define KPIs.

What Happens

  • Map current and desired workflows in detail
  • Define specific KPIs and success metrics
  • Design the AI solution architecture
  • Plan integrations with existing systems

Your Role

  • Provide access to necessary systems or documentation
  • Connect us with relevant team members
  • Approve workflow designs and KPI targets

Deliverables

  • Workflow and process maps
  • Defined KPIs and measurement plan
  • Solution architecture document
2

Week 2-3 - Build & QA

Live sandbox, iterate with your team.

What Happens

  • Develop the custom AI solution
  • Set up integrations with your existing systems
  • Create a sandbox environment for testing
  • Conduct thorough QA and testing
  • Iterate based on your feedback

Your Role

  • Test the solution in the sandbox environment
  • Provide feedback on functionality and user experience
  • Help validate that the solution meets business requirements

Deliverables

  • Working AI solution in sandbox environment
  • Test reports and quality assurance documentation
  • Refined solution based on your feedback
4

Week 4 - Go Live

Pilot, dashboard, hand-over training.

What Happens

  • Deploy the solution to production environment
  • Set up monitoring and KPI dashboards
  • Conduct training sessions for your team
  • Begin initial pilot with selected users or scenarios
  • Make final adjustments based on real-world usage

Your Role

  • Participate in training sessions
  • Help coordinate the pilot phase
  • Provide feedback on initial production implementation

Deliverables

  • Live AI solution in production
  • KPI dashboard and monitoring tools
  • Training documentation and resources
5

Month 2+ - Optimise

Minor tweaks & monthly ROI review included.

What Happens

  • Regular reviews of KPI performance
  • Ongoing optimisation of the AI solution
  • Implementation of minor tweaks and improvements
  • Monthly check-ins to ensure business objectives are being met

Your Role

  • Participate in monthly review meetings
  • Share feedback from your team and users
  • Discuss any changing business needs or requirements

Deliverables

  • Monthly performance reports
  • Ongoing improvements and optimisations
  • Regular updates to maintain peak performance

Ready to Get Started?

Book a discovery call to discuss your specific business challenges and how our AI solutions can help.

Schedule a Discovery Call